Calendar Documentation - Calendar Settings

Customizing the way Calendars Look and Behave

Calendar settings are accessed via the Settings link for that calendar, which you can find at the bottom of the calendar display as well as on the main Calendar page. (Note: these links will not be displayed unless the user is allowed to Administer the calendar.)

The Settings page has a variety of links to pages that let you control different aspects of the calendar.

These items affect how calendars look:

• Display Options
  • first day of week - choose Sunday or Monday
  • 12/24 hour time
  • default display type - Block, List, Condensed, or Planner
  • default display amount - Day, Month, Week, or Year
  • Navigation Bar type and location
  • hide/show weekends
  • hide/show week numbers, specify which is the 1st week of the year
  • hide/show the Popup Text/Extra Text column in List View
  • Day View settings - start hour, number of hours to display
  • which Menu Bars to display
  • hide/show Repeat and/or Email controls
• Title, Header, Footer - the text and/or images for the title, header, footer, and page background
• Colors - colors of events, headers, footers, popups, etc. Note that you can follow the More Color Options link at the bottom of the Color Settings page for more color settings, such as colors for List View, Menu Bars, etc.
• Fonts - similar to colors; font faces and sizes to use for various display elements

Those settings primarily affect how your calendars look; there are also a large variety of settings that affect how your calendars behave. On the General Settings page, you'll find controls for:

• Language - what language to use for displayed strings
• Time Conflicts - whether to allow the entry of events with conflicting times. You can ignore conflicts, never allow them, or allow them after warning the user. You can also specify an "event separation" to ensure that events are at least a certain number of minutes apart.
• Require Approval - if this option is selected, events created by users with Add permission will not immediately appear on the calendar. The information will be saved, but the events will not appear until a user with Edit or Admin rights approves the event. These priviledged users will see an "Approve Events" link in the bottom calendar menu; this link will display a form that can be used to accept or reject tentative events.
• Event Ownership - you can allow anyone with Edit Permission to edit or delete existing events, or restrict such activities to the user who actually created the event
• Past Event Protection - whether or not to allow users to add, edit, or delete events that occur prior to the current date
• Future Event Limit - whether or not to allow the entry of events that are "too far in the future". You can specify how far is "too far".
• Event Sorting - controls the order in which events in a day are listed; events can be sorted alphabetically, by start time, by category, or by the name of the calendar they are included from. The sort priority is configurable; e.g. "first sort by category, then by time for events in the same category, then alphabetically".
• Multiple Calendar Adding - controls which users see the option to add an event to multiple calendars; the choices are nobody, system admins, calendar admins, or anybody with Add permission. The listed calendars to choose from is also customizable; it can be either: all calendars the user has Add permission for; only those calendars in the current calendar's groups; or only those calendars included in the current calendar.
• HTML in Events - whether or not to ignore HTML tags in event and popup text. You can disable processing of embedded tags if you are concerned about people entering malicious HTML, Javascript, or Java into your calendars.
• Syncing - whether or not to allowing synching with TripleSync and Palm handhelds. If not selected, attempts to synchronize will produce an error message in the destktop sync log.

Other links from the Calendar Settings page include:

• Event Categories - User defined classification of events
• Add-Ins
• Dynamic Calendar Include
• Deleting a Range of Events
• Importing/Exporting

Table of Contents